Have a reply ready for every website enquiry within minutes, and spend your time on the ones worth it.
We add a short set of questions to your website, chosen by you for your business. When a visitor answers them, our AI scores the enquiry against your criteria, drafts a personal reply in your firm's voice and logs the lead in your CRM. You approve the important replies before they go out.
Free, no obligation. We assess your answers and get in touch about next steps.
Every hour a lead waits, it gets colder
Small, high-trust firms run on scarce staff time — and it's leaking in the same three places.
Slow response time
Same-day-or-longer replies let hot leads cool off and move on to whoever answers first.
Manual busywork
Hours every week go to document filing, status updates, and follow-ups that a system could handle.
Unqualified leads eating staff time
Your best person spends half the week on prospects who were never going to become clients.
One managed system, not four new tools to learn
Calibrated to your intake criteria during setup, then it runs quietly in the background.
Screen
A visitor answers a few short questions on your website. Before launch, you tell us what a good match looks like (type of case, timeline, budget) and what is not a fit, so poor matches are filtered out before they reach your team.
Reply
For each enquiry we draft a personal reply that answers what the person actually said. High-value replies always wait for your approval before they are sent, and you can require approval on every message.
Record
Qualified enquiries appear in your CRM with their score and main concern, so nobody has to retype them.
Grow (optional)
On the Growth plan, we draft up to four articles a month built around the keywords your prospects search for and optimised for search engines and AI assistants (SEO and GEO). You approve each one, and we send it to you ready to publish on your website, so more of the right people reach the screening questions.
Qualify covers steps 1 and 3. Convert adds step 2. Growth adds step 4.
Watch one enquiry go through the live system
A 75-second walkthrough: the fit check, the score, the review and approval, the reply and the CRM entry. A fictional firm is shown. Everything else is the live system. The video is in English.
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A visitor to an immigration firm's website says she wants help with a family reunification application, is applying from outside Spain, hopes to start within three months, and has some documents ready. The screening questions rate her a strong match, so her reply goes to the firm's team for approval first. The draft they see reads:
"Thank you for getting in touch about your family's application. From what you have told us, a short call to confirm which documents are still needed would be the best next step. You can choose a time that suits you with the button below."
Book a callThe team receives the draft in a message, in their chat tool or by email, with links to approve or decline. Nothing is sent until someone approves. Once approved, the reply goes out and her record is added to the CRM with her score and her main concern (documents).
Getting started
What we need from you: a short call to agree your intake criteria, access so we can add the screening questions to your website for you and, if you have one, access to your CRM. We do the technical work.
Built for firms that can't afford to get this wrong
Human review where it matters most
Replies to high-value enquiries are held for your team's approval before they send. In immigration and real estate, where wording that sounds like advice carries real risk, that approval step is built into the design — and you can extend it to every message if you want full oversight.
Calibrated to your actual intake
Setup starts with your own intake criteria: who is a good match, who is not, how ready they are to go ahead and how urgent their case is. Not a generic lead score.
EU-hosted core infrastructure
Built on EU-based hosting and data storage, with a data-processing agreement available — designed with GDPR in mind.
A managed service, not more software
Setup, calibration, and ongoing management are included. Your team doesn't learn a new platform — the system fits into how you already work.
Simple tiers, priced as a managed service
Setup fee plus a monthly fee. No per-seat licences.
Setup means we agree your criteria with you, build, test and install your screening questions on your website, and connect your CRM before anything goes live.
- AI screening questions on your website
- Each enquiry scored against your criteria
- Qualified enquiries sent to your CRM automatically
- Everything in Qualify
- Personal replies drafted by AI; high-value ones wait for your approval
- Replies sent from your own email domain
Founding Partner pricing is offered to a limited number of early clients who agree to be part of our case studies and to a six-month minimum term.
- Everything in Convert
- Up to four SEO and AI-search articles a month, ready to publish and built around what your prospects search for
- Priority support and a quarterly review of your criteria
Prices exclude VAT. A data-processing agreement is included with every plan, and your legal counsel can review it before you sign.
Multi-office, multi-brand, or high volume? Let's talk.
Find out if this suits your firm — in under 2 minutes
Answer a few quick questions about how your team handles leads and documents today. No obligation: we assess your answers and get in touch about next steps.
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Prefer to talk to a person first? Write to info@altamiraautomation.es.
Common questions
Will an AI ever contact my leads without my approval?
Is this GDPR-compliant?
What if I already use a different CRM?
How fast can we launch?
What is the "screening" my website visitors see?
Who decides what counts as "high-value"?
Do I need a developer or an IT team?
Can I cancel?
Does the monthly fee cover every message?
Ready to see if we're a fit?
Two minutes, no obligation, a straight answer either way.
Get a free assessment — 2 minutesAn IT consultancy with a security background
Altamira Automation is the service of Altamira Strategic Partners, S.L. (sociedad unipersonal), an IT consultancy in Málaga specialising in CRM integration and workflow automation. It was founded and is led by David Dombrowski, who spent more than a decade in cybersecurity and intelligence before starting the company. He held senior security architecture roles in banking and served as a military intelligence specialist.
That security-first background shapes how the service is built: EU-hosted core infrastructure, a design made with GDPR in mind from day one, and a data-processing agreement with every plan.